Fundraising is a crucial aspect of maintaining and supporting the activities of any community, including synagogues and temples. One of the most popular and effective ways to raise funds is through cookie dough fundraisers. This type of fundraiser not only brings in needed funds but also engages the community in a fun and delicious way. Here’s a step-by-step guide by the Dough Boyz to help any Jewish family organize a successful cookie dough fundraiser for their children’s school.
Step 1: Plan Ahead
Set Clear Goals
- Determine Your Financial Target: Identify how much money you need to raise. This will help you understand how much cookie dough you need to sell.
- Identify Beneficiaries: Clearly outline what the funds will be used for. Whether it’s for school programs, field trips, or facility improvements, having a clear purpose can motivate participants.
Choose a Reputable Supplier
- Research Vendors: Look for companies that specialize in fundraising with good reviews and quality products. Kosher options are available and should be considered to align with dietary practices.
- Request Samples: If possible, request samples to ensure the product is of high quality and will appeal to your supporters.
Step 2: Organize Your Team
Form a Committee
- Recruit Volunteers: Gather a group of enthusiastic and committed volunteers. Include parents, teachers, and even students if appropriate.
- Assign Roles: Designate roles such as project manager, communications lead, logistics coordinator, and finance manager.
Set a Timeline
- Create a Schedule: Outline the key dates for the fundraiser, including the start and end dates, order collection deadlines, delivery dates, and pick-up dates.
- Allow Preparation Time: Give your team ample time to prepare and promote the fundraiser before the selling period begins.
Step 3: Promote Your Fundraiser
Utilize Multiple Channels
- Synagogue Announcements: Make regular announcements during services and events.
- Social Media: Create engaging posts and share them across the synagogue’s social media platforms. Encourage families to share within their networks.
- Flyers and Posters: Distribute flyers and put up posters in community centers, schools, and local businesses.
Personal Outreach
- Direct Communication: Encourage team members to reach out to friends, family, and colleagues personally. A direct ask can be more effective than general announcements.
- Email Campaigns: Send out emails with all the necessary information, including the purpose of the fundraiser, how to place orders, and key dates.
Step 4: Execute the Sale
Make It Easy to Order
- Order Forms: Provide clear and easy-to-fill-out order forms. These can be physical forms or digital ones via Google Forms or similar platforms.
- Online Ordering: If possible, set up an online ordering system. Many fundraising companies offer this option, making it convenient for supporters to place orders.
Collect Payments
- Accept Multiple Payment Methods: Offer various payment options such as cash, checks, and online payments (PayPal, Venmo, etc.).
- Track Sales: Keep meticulous records of all sales and payments to avoid any confusion or discrepancies.
Step 5: Manage Distribution
Coordinate Delivery
- Communicate Dates: Ensure all participants know when and where to pick up their orders.
- Organize Volunteers: Have volunteers ready to help sort and distribute the cookie dough orders.
Ensure Accuracy
- Double-Check Orders: Verify that all orders are correct before distribution to avoid any issues.
- Follow-Up: After the fundraiser, follow up with a thank you note to all supporters and provide a summary of the funds raised and how they will be used.
Step 6: Celebrate and Thank
Acknowledge Contributions
- Public Recognition: Thank volunteers, supporters, and participants publicly through synagogue announcements, social media, and newsletters.
- Personal Thank Yous: Send personalized thank-you notes or emails to major contributors and volunteers.
Celebrate Success
- Host a Celebration: Organize a small event or a special recognition during a service to celebrate reaching your goal and to foster a sense of community accomplishment.
By following these steps, any Jewish family can successfully organize and execute a cookie dough fundraiser for their synagogue or temple. Not only will you raise essential funds, but you’ll also strengthen community bonds and create lasting memories. Happy fundraising!